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Job Announcement

Job Announcement

Position: Administrative and Finance Officer

Cambodian Partnership for the Development of Human Resource in Rural Areas Association (CamboDHRRA) is one of the national network platforms that mobilizes agriculture-related institutions and people to work together to improve agriculture production and market linkages that benefit farmers and their communities. CamboDHRRA initiated since 18 March 2019 by group of institutions who are working on agriculture and rural development supported. CamboDHRRA official registered at Ministry of Interior on 28 May 2020 with 21 multi-sector institutions including 4 National Farmer Organizations, 12 National/International Non-Government Organizations and 5 private companies.
That Cambodian farmers enjoy a high quality of life and live with dignity.
CamboDHRRA supports technical, agri-business, and organizational capacity development; mobilizes resources; facilitates an enabling environment for farmer organizations; strengthens the agriculture value chain, and sustainably increases farmers’ incomes.

CamboDHRRA is seeking for qualified candidate of one long-term expert Administrative and Finance Officer.

Job Description
• The Administration and Finance Officer reports to the Secretary General of CamboDHRRA. As part of the financial duties the position holder will be responsible for day-to-day accounting transactions including petty cash, bookkeeping, cash accounts and bank reconciliations.
• S/he will prepare payment and receipt vouchers, including preparation of monthly financial reports.
• As part of the logistics duties s/he will be responsible for arranging official travels, maintaining and updating inventory lists and any ad-hoc logistical tasks.
• The position holder will perform all tasks and responsibilities as per CamboDHRRA’s internal control procedures and procurement guidelines and also as per donor’s s reporting guidelines within the framework of Project’s Key Performance Indicator.

Responsibilities of the position includes:
• Contract Management – Prepare/draft contract, prepare overview of contracts (paid amount, installment schedule, outstanding)
• Manage office correspondence
• Organize, document and archive relevant documentation, keep files complete and up to date and maintain quality and accessibility of archive and files, confirm administrative procedures and filing procedures as laid down in Internal Control Framework (ICF) and local law/instructions
• Manage and maintain project files in line with audit compliance, ICF and archiving procedures
• Support to the secretariat team as required on other project related tasks not covered here for better functioning.
• Responsible for day-to-day financial administration and analysis of financial data; checks on accurate booking of expenditure following project budget line and expenditure booking procedures.
• Responsible for checking and consolidating financial and non-financial data in the project administrations, provides internal and external reports following internal control procedures of CamboDHRRA.
• Manage petty cash for small frequent payments to the suppliers/ service providers for office running utilities and facilities.
• Process purchase of equipment and stationary items and propose maintenance and replacement when required in line with internal policy
• Keep an up-to-date inventory list of equipment, assets and means of transport, and the relevant contracts and leases including safeguarding of assets;
• Ensure routine maintenance of vehicle and office equipment; computer, photocopier, telephone, electricity, water supply, toilet is placed and functioning well. Monitor all continuing service contracts and recommend for renewal in time;
• Perform inventory verification at least two times a year;
• Ensure comfortable and functioning facilities fit for work and CamboDHRRA operation;
• Facilitate disposal for never to be used and damaged office equipment and assets.
Safety Security and Preparedness
• Determining and maintaining requirements for emergency preparedness in CamboDHRRA Office;
• Establish and maintain an inventory and records of stocks, assets and material separately ensuring easy access to everybody relevant to emergency situations and risk mitigation measures;
• Maintains environment by monitoring and setting building and equipment controls and ensuring preventive maintenance requirements and stock take of emergency supplies;
• Advising staff and visitors on all security related issues;
• Keeping a database on number of staff, their location, movement and communication
details to be updated on a daily basis;
• Establishing rules, guidelines and procedures for the safety and security of staff, assets and
program implementation activities;
• Documentation and update of rules, guidelines and procedures in the form of briefing notes, handbooks and other adequate documents;
• Establishing and negotiating contingency plans (in particular for medical emergencies and
relocation or evacuation measures);
• Providing briefings and trainings for staff, based on the above rules, guidelines and procedures;
• Ensuring minimum requirements for office and vehicle safety are met;
• Planning, implementing and maintaining the operational setup of Security and crisis response in Office.
• Bachelor’s degree, in Business Administration, Finance, Procurements or Logistics Management
• At least five (5) years of progressive experience related to finance, procurement and logistics management in a multi-cultural environment;
• Substantial knowledge of standard logistics procedures and practices
• Demonstrated experience in ensuring compliance to existing organizational systems, processes and procedures;
• Good knowledge of tax rules and regulation of Government of Cambodia;
• Knowledge of security and risk management including ability to support rapid assessment and immediate response needs;
• Ability to multitask and deal with stressful situations as well as ability to work in volatile environment;
• Good communication and representation skills and fluency in written and oral English and Khmer;
• Strong IT skills and proficient in Excel, Word, Outlook, and PowerPoint;
• Aspiring for good service delivery with strong people centered skills, and interpersonal skills; committed, pro-active and dynamic.

Additional Information
Contract Type: Employment Contract
Duty Station: CamboDHRRA Office, Phnom Penh, Cambodia
How to Apply: If you are interested, we invite you to apply by sending your CV and cover letter via info@cambodhrra.org by 24 December 2021.
For more information on CamboDHRRA, please refer to our website: www.cambodhrra.org